GNHOA BOARD MEETING MINUTES
November 2, 2016

Board Members Present: Bill Fillion, Gary Rusnak, Bob Swedenburg, Tina Dudley, Carroll Clabaugh, Randy Marks, Mark Keller and Lisa Cole.
Board Members Excused: Bill Goettlicher and Chris McCloy
Board Members Absent: Dave Frye
A quorum was present.
Meeting Location: Antelope Trails Elementary School.
Opening Remarks: The meeting was called to order at 7:02 pm by President Bill Fillion.  
Minutes: The minutes for the October 5, 2016 meeting were reviewed and approved as written.
Treasurer’s Report: The treasurer presented income and expenses as of November 2, 2016.  The information from the report is below:
	Checking Account balance: $39,410.83
	Savings Account balance: $51,618.40
The treasurer also updated the BOD on accounts that have been in arrears more than 1 year.  
Account #3039: No change. Filed for bankruptcy on Aug 3, 2016.
Account # 8077: Board agreed on Oct 5, 2016 to send lien payoff demand letter to owner.  
Accounts 4147, 8021, 9009 and 9030: Liens filed on Oct 31, 2016.
The Treasurer’s November 2016 report was approved unanimously by the board.
ACC Reports: 
Filing 3 (Bill Fillion): One roof and one painting approved.
Filing 4 (Bill Goettlicher): Absent. Nothing to report.
Filing 8 (Gary Rusnak): Trailer parking issue resolved.
Filing 9 (Carroll Clabaugh): Garage expansion 100% complete.
Old Business: 
1.	Storm Damage Repair: No change from last month.  We are still expecting more information from the county.  This is Grant funding to repair the September 2013 storm damage to the drainage in our greenbelt areas.  
2.	New Trails in Our Common Area:  No change from last month.  Gary said he will talk to Bill Seike when he returns from out of town to get options and estimated costs for three trails: (1) Bermuda Dunes trail, (2) Playground to Gleneagle Dr. trail, and (3) Goat trail from Jesse to Steinbeck.
3.	Culvert under Holbein: No change from last month.  The culvert from Baptist Road water drainage that goes under Holbein is filling with silt and redirecting storm water on homeowners’ property. Gary stated that he will get an estimated cost from Bill Seike for annual maintenance with a backhoe to dig out the silt. 
4.	Website Update: Gary said that we are awaiting the new email setup to be completed by the new webmaster.
5.	Alcott Court Trailhead Drainage Damage: Gary said he is waiting for Mr. Seike to review the situation.
6.	Process for Review of Eagle Scout and Gold Award Projects: Bill Fillion stated that is still developing a standardized process for the Board to address Eagle Scout project proposals and that he is going to add Girl Scout Gold Award project proposals. 
7.	GNHOA Alert System Manager: No change from last month. Bill Fillion stated that he would contact Joy (prior manager) and Lisa (volunteered to be new manager) and have the Alert System transferred from Joy to Lisa.
New Business: 
1.	2017 Budget: The Board moved, seconded, and voted affirmative unanimously to change the new 2017 assessment from $74 to $75 per year, and to approve the new 2017 budget as provided by the Treasurer to be $36,825 total annual revenue and $36,825 yearly expenses.
2.	Juan Rivera Resignation: Bill Fillion stated that he recently received Juan Rivera’s resignation from the Board.  A motion was made, seconded and voted affirmative unanimously to accept Juan’s resignation without prejudice.
3.	Lisa Cole New Board member: Bill Fillion nominated Lisa Cole to fill the vacant Director-at-Large position and the Board voted affirmative unanimously for Lisa to become a GNHOA Board member.
4.	School Crossing Sign: At the annual meeting is was suggested to add a pedestrian crossing sign “State Law” at the intersection of Jessie and Gleneagle.  Bill researched that the cost is approximately $100.  Bill and Gary will investigate what, if any, approvals are needed and the location for the signs before purchase.
5.	Westcott Fire Protection District Revenue: Bill summarized the Oct 16 meeting he attended to monitor the City’s annexation of 66% of Wescott’s coverage area as well as revenue.  At the meeting he was informed that Westcott and the city of Colorado Springs signed an agreement on October 18, 2016.  Of the 66% area to be annexed, the agreement would reduce Wescott’s area by 25% in 2017 and complete the annexation up to North Gate in 2018.  Since tax revenue is collected in the arrears, Wescott’s revenue reductions will be affected starting in 2018.  By 2020 Wescott’s revenue will be reduced to 35% of their current budget.   Westcott’s BoD stated their intention to submit a ballot issue in November 2017 to raise the mill levy to recover the lost revenue.  The GNHOA Board will continue to attend Wescott’s BoD meetings in order to monitor their actions and their potential effects on our homeowners.  The GNHOA Board will continue to keep homeowners informed via the newsletter and the GNHOA website with links to the Our Community News (OCN) which also provides coverage of the Wescott BoD actions.
6.	NEPCO Meeting Minutes: Bob suggested and the Board agreed to post the bi-monthly one-page synopsis of the minutes of NEPCO meetings on the GNHOA website.
Adjournment: The meeting was adjourned at 8:22 pm.

Approved by a majority vote of the Board of Directors.
//signed//
Robert L. Swedenburg
Secretary, GNHOA