GNHOA BOARD MEETING MINUTES
July 6, 2016

Board Members Present: Joy Garscadden, Gary Rusnak, Bob Swedenburg, Tina Dudley and Carroll Clabaugh.
Board Members Excused: Bill Fillion and Bill Goettlicher.
Board Members Absent: Juan Rivera and Dave Frye.

Meeting Location: Westcott Fire Station.  The meeting was called to order at 7:04 pm by President Joy Garscadden.  A quorum was present.

Minutes: The minutes for the June 1, 2016 meeting were reviewed and approved unanimously.

Treasurer’s Report: The treasurer presented income and expenses as of July 6, 2016.  The information from the report is below:
	Checking Account balance: $20,694.98
	Savings Account balance: $51,584.40
The treasurer also updated the BOD on accounts that have been in arrears more than 1 year.  
Account #3039: Public foreclosure sale has been delayed until Aug 3, 2016, but an offer to redeem was placed Jun 2016.  Awaiting outcome. 
Account #4112: Board voted to send warning letter.
Account # 4130: Homeowner did not respond to warning letter sent in April. Board voted to file lien.
Account #4144: Payments continue to be received monthly.
Account #7008: Board voted to send warning letter.
Account # 8077: Lien filed April 21, sent to homeowner April 25.  
	Accounts 3001, 4018, 4147, 7009, 8021, 8077 and 9009: These new accounts are now 1 ½ years in arrears.  The Board voted to send warning letters to each with the 2016 2nd Half Statements.
The Treasurer’s July 2016 report was approved unanimously by the board.

ACC Reports: 
Filing 3: Three paint approvals and one deck plan approval. 
Filing 4: Two paint approvals.
Filing 8: Two paint approvals.
Filing 9: Dead lawn being repaired, and commercial trailer to be removed from street.

Old Business: 
1.	Storm Damage Repair: Gary was contacted by the county as there is a new plan to move forward with the grant without the state contribution.  As the longer the time passes waiting for the State to agree, our projects could get out prioritized again.  The County is looking to a “consultant-type company” to expedite the grant approval and execution process.  The HOA would still contribute 25% of the project’s value.  We are expecting more information before the next meeting from the county.  This is Grant funding to repair the September 2013 storm damage to the drainage in our greenbelt areas.  
2.	New Trails in Our Common Area:  Gary said he will talk to Bill Seike to get options and estimated costs for three trails: (1) Bermuda Dunes trail, (2) Playground to Gleneagle Dr. trail, and (3) Goat trail from Jesse to Steinbeck.
3.	Culvert under Holbein: The culvert from Baptist Road water drainage that goes under Holbein is filling with silt and redirecting storm water on homeowners’ property. Gary reported that the county will NOT do anything on this.  GNHOA may need to just do annual maintenance with a backhoe to dig out silt.  Gary stated that he will get an estimated cost for this.
4.	Jesse Drive Resurfacing Request: Bob reported that he talked to El Paso County Roads (John Clack) on reassessing the request to resurface Jesse Dr. from Gleneagle Dr. west to Copperfield Dr.  John Clack said that Jesse Drive is NOT on the 2016 road repair list.  The expected cost to resurface in front of the school is very high because of the high water table and issue experienced on Copperfield Dr. near the school a few years ago.  John Clack promised he would take a hard look at this request for the 2017 road repair list which is finalized around Sep-Oct 2016.
5.	Sidewalk on Gleneagle Dr.: Gary will send a letter of thanks to the county.
6.	Website Update: Gary said that we will be moving to a new host and a new website.
7.	Green Thumb Awards: The review weekend will be July 16-17, 2016.
8.	Westcott Fire District Steering Committee: Bill attended the first meeting on 7 June to review options for level of service from the Westcott Fire District.  Bill, Gary and Bob attended the second meeting on 14 June.  The Fire District Board decided not to request a mill levy increase in 2016 but to wait until 2017 to request a mill levy increase.  The Board decided this issue was important to GNHOA and we should continue to participate in reviews.  Gary will attend the Wescott Fire District Board meetings each month and report to the GNHOA BoD.

New Business: 
1.	Water Source to Common Area: Gary stated that the irrigation pipes for the common area near Jake’s Lake have a leak and requested a delay in the mandatory backflow testing until repairs can be done.  The Board will evaluate the need to leave the service turned off as opposed to repairing the leak.
2.	Alcott Court Trailhead Drainage Damage: Tina described damage to the path below the steps and suggested that it is due to drainage problems and may become worse and even a public safety hazard.  She’ll get more info for the Board at the next meeting.

Adjournment: The meeting was adjourned at 8:41 pm.

Approved by a majority vote of the Board of Directors.
//signed//
Robert L. Swedenburg
Secretary, GNHOA