GNHOA BOARD MEETING MINUTES
June 1, 2016

Board Members Present: Bill Fillion, Gary Rusnak, Bob Swedenburg, Carroll Clabaugh, and Juan Rivera.
Board Members Excused: Joy Garscadden, Bill Goettlicher, Tina Dudley and Dave Frye.

Meeting Location: Westcott Fire Station.  The meeting was called to order at 7:00 pm by Vice President Bill Fillion.  A quorum was present.

Minutes: The minutes for the May 4, 2016 meeting were reviewed and approved unanimously.

Treasurer’s Report: The treasurer presented income and expenses as of June 1, 2016.  The information from the report is below:
	Checking Account balance: $31,473.34
	Savings Account balance: $51,584.40

The treasurer also updated the BOD on accounts that have been in arrears more than 1 year.  
Account #3039: Public foreclosure sale has been delayed until June 2016. 
Account #4027: The GNHOA received payment in the amount of the judgement from the homeowner on May 20, 2016.  Board voted unanimously to accept the payment as settlement of the judgement. 
Account #4112: $201 payment still due which includes 2016 assessments.
Account #4127: Full payment received May 25 and lien released May 31.
Account # 4130: Lien warning letter sent to homeowner April 16, no response received.
Account #4144: Payments continue to be received monthly.
Account #7008: Partial payment received April 10; no warning letter sent.
Account # 8077: Lien filed April 21, sent to homeowner April 25, no response received.  

The Treasurer’s June 2016 report was approved unanimously by the board.

ACC Reports: 
Filing 3: Nothing to report. 
Filing 4: Nothing to report.
Filing 8: Nothing to report.
Filing 9: Nothing to report.

Old Business: 
1.	Storm Damage Repair: Continued working with the county to review.  Gary reported that we are still on the list for Grant funding to repair the September 2013 storm damage in our common area.  This also includes damage of the maintenance trail, a holding pond and dam below a resident’s house on Pristine Dr. and damage to the maintenance road.
2.	New Trails in Our Common Area:  This item be discussed when the weather gets warmer, and possibly have the Board walk the area in June. This was presented at the Annual Meeting Sep 2015, and the homeowners requested additional information of options and costs. The Board will investigate options and associated costs.
3.	Culvert under Holbein: The culvert from Baptist Road water drainage that goes under Holbein is filling with silt and redirecting storm water on homeowners’ property. Gary reported that he met with the original contractor who excavated the area, seeking alternatives to resolve the drainage problem.  He also made initial contact with the county services seeking advice and possible financial assistance; however, the person is no longer available and Gary is seeking another county official to work with.
4.	Sidewalk Status: The construction should be completed within the week.
5.	Jesse Drive Resurfacing Request: Bob reported that he has not heard back from El Paso County Roads (John Clack) on reassessing the request to resurface Jesse Dr from Gleneagle Dr west to Copperfield Dr.
6.	Spring Cleaning: The GNHOA Spring Clean Weekend was successful. 
7.	Shred-It Day: The Shred-It Day has been rescheduled to June 4, 10:00 am to noon.
8.	Website Update: Gary and Joy will look into having a volunteer update the GNHOA web site, improve the alert system and implement webmail and other possible communication enhancements.

New Business: 
1.	Green Thumb Awards: The review weekend will be July 16-17, 2016.
2.	Summer Mowing: Gary stated that he has set up a grass mowing service for the summer.
3.	Westcott Fire District Steering Committee: Bill stated that the GNHOA received a request from the Westcott Fire District for a board member to be on a Steering Committee to review options for level of service from the Westcott Fire District.  The meetings will be 7 and 14 June.  Bill said he will attend the meetings and report back to the Board.
Adjournment: The meeting was adjourned at 8:01 pm.

Approved by a majority vote of the Board of Directors.
//signed//
Robert L. Swedenburg
Secretary, GNHOA