GNHOA BOARD MEETING MINUTES
October 7, 2015

Board Members Present: Bill Fillion, Gary Rusnak, Bob Swedenburg, Tina Dudley, Bill Goettlicher, and Joy Garscadden.
Board Members Excused: Tim Marburger, Juan Rivera, Dave Frye, and Carroll Clabaugh.

Meeting Location: Antelope Trails Elementary School.  The meeting was called to order at 7:00 pm by Vice President Bill Fillion.  A quorum was present.

Minutes: The minutes for the September 2, 2015 meeting were reviewed and approved unanimously as drafted.

Treasurer’s Report: The treasurer presented the report as of October 7, 2015:
	Checking Account balance: $37,069.18
	Savings Account balance: $51,532.79

The treasurer also updated the BOD on accounts that have been arrears more than 1 year.  
Account #3039 Received Foreclosure notice 30 Aug 2015. 
Account #4027 No response from homeowner to letter sent by lawyer on 8/20/15. Next step is to have lawyer serve a foreclosure notice.
Account #4049: Partial payment received.
Account #4102 Lien filed July 13, 2015.  No response.
Account #4109 Lien filed July 13, 2015.  No response.
Account #4112: $104 payment still due.
Account #4144: Payments continue to be received monthly.

A motion was made and approved to send letters to accounts #4102 and #4109 requesting full payment of HOA assessment lien.  The Treasurer’s October 7, 2015 report was approved unanimously by the board.

ACC Reports: 
Filing 3: Nothing to report.
Filing 4: Will send first warning letter to house that needs painting; will send second warning letter to two houses that need painting.
Filing 8: Parking issue resolved after letter sent.
Filing 9: Nothing to report.

Old Business: 
1.	Account #4027: Lawyer will serve foreclosure notice since no response from homeowner.
2.	Street & Stop Signs: No change.  Gary reported that the installation of the replacement stop signs is still in progress.
3.	Bridge: No change.  Gary reported earlier that a pre-stressed concrete 24-foot pedestrian bridge for the west side of Gleneagle Dr. would cost about $20,000.  The Board discussed this possible expense at the Annual Meeting in September.
4.	Storm Damage Repair: No change.  Gary reported that we are now awaiting another review of the damage, but we are still on the list for Grant funding to repair the September 2013 storm damage in our common area.
5.	Trail Damage: No change. This relates to the storm damage of the maintenance trail, a holding pond and dam below a resident’s house on Pristine Dr.  Gary stated that he will try to get this repair project in the Grant (above).
6.	Maintenance Road Damage: No change.  Additional work to be done in this area will be accomplished after the storm damage grants are implemented (above).
7.	Retaining Wall Repair:  Delete. The retaining wall on the Jessie Dr. entrance to the concrete path is in need of repair.  Bid to repair is $900 just to straighten.  Board decided not to repair, and this item will be deleted.
8.	New Trails In Our Common Area:  This was discussed at the Annual Meeting last month, and the homeowners requested additional information of options and costs. The Board will investigate options throughout 2016. 
9.	Mailbox Post Design Availability: Delete. The webmaster has posted the design specification on the web.  This item will be deleted.
10.	Culvert under Holbein: The culvert for Baptist Road water drainage that goes under Holbein is filling with silt and redirecting storm water on homeowners’ property. The property is now marshy, so the Board decided to wait until the ground freezes to see if we can get heavy equipment in the area to remove the silt.
11.	Annual Meeting: The Annual Meeting of the GNHOA was held on Tuesday, Sep 22, 2015, at 7:00 pm at the Antelope Trails School.  The meeting had a good turnout.  Two things to do for next year’s meeting, (1) discuss raising the assessment to form a community improvement fund, and (2) have BoD obtain candidates for election prior to the meeting.
12.	2016 Budget: Gary sent the draft budget for 2016 to all the BoD members to review and approval via e-mail vote prior to the annual meeting.  It was voted approval by Tim Marburger, Bill Fillion, Gary Rusnak, Bob Swedenburg, Tina Dudley, Bill Goettlicher, Juan Rivera, Carroll Clabaugh and Joy Garscadden.

New Business: 
1.	Elections of Board Officers: The following individuals were nominated, seconded and voted approval unanimously for the Board officer positions indicated below for one year.
•	President: Joy Garscadden
•	Vice President: Bill Fillion
•	Secretary: Bob Swedenburg
•	Treasurer: Gary Rusnak

Adjournment: The meeting was adjourned at 8:26 pm.