GNHOA BOARD MEETING MINUTES
August 10, 2015

Board Members Present: Tim Marburger, Gary Rusnak, Bob Swedenburg, Bill Fillion, Tina Dudley, Bill Goettlicher, and Carroll Clabaugh.

Bob Members Excused: Juan Rivera, Dave Frye, and Joy Garscadden.

Meeting Location: Westcott Fire Department Meeting Room.  The meeting was called to order at 7:04 pm by President Tim Marburger.  A quorum was present.

Minutes: The minutes for the July 8, 2015 meeting were reviewed and approved unanimously with one correction.

Treasurer’s Report: The treasurer presented the report as of August 10, 2015:
	Checking Account balance: $28,955.96
	Savings Account balance: $51,514.80

The treasurer also updated the BOD on accounts that have been arrears more than 1 year.  
Account #3039 Lien filed July 13, 2015. 
Account #4027 See separate discussion under Old Business below.
Account #4049: Partial payment received.
Account #4102 Lien filed July 13, 2015; homeowner contacted HOA for payment Jul 26.
Account #4109 Lien filed July 13, 2015.
Account #4112: Final payment received.
Account #4144: Payments continue to be received monthly.

The Treasurer’s August 10, 2015 report was approved unanimously by the board.

ACC Reports: 
Filing 3: Sent letter to house on Pompeii Sq. due to unkempt appearance.
Filing 4: Nothing to report.
Filing 8: Approved three paint requests.
Filing 9: Nothing to report.

Old Business: 
1.	Account #4027: The board reviewed the lawyer’s draft letter for payment before proceeding with legal action to this homeowner and discussed various payment options that could be offered in order to entice the homeowner to pay arrears assessments and legal fees.  After discussion, a motion was made to give the homeowner two payment options pay in full or pay in four equal installments.  The motion was seconded and voted approval unanimously.
2.	Street & Stop Signs: Gary reported that the installation of the replacement stop signs is still in progress.
3.	Bridge: Gary reported earlier that a pre-stressed concrete 24-foot pedestrian bridge for the west side of Gleneagle Dr. would cost about $20,000.  The Board decided to discuss this possible expense along with the cost of new trails at the Annual Meeting in September.
4.	Storm Damage Repair: Gary reported that we are still on the list for Grant funding to repair the September 2013 storm damage in our common area.  The grant could be awarded in September 2015.   
5.	Trail Damage: this relates to the storm damage of the maintenance trail, a holding pond and dam below a resident’s house on Pristine Dr.  Gary stated that he will try to get this repair project in the Grant (above).
6.	Maintenance Road Damage: Additional work to be done in this area will be accomplished after the storm damage grants are implemented (above).
7.	Retaining Wall Repair: Gary reported that the retaining wall on the Jessie Dr. entrance to the concrete path is in need of repair.  Bid to repair is $900 just to straighten.  The Board requested Gary to get a bid for a permanent fix to this wall at the July meeting.  In progress.
8.	New Trails In our Common Area: This is to be a topic of discussion for the Annual Meeting.
9.	Mailbox Post Design Availability: Bill Fillion found the design specifications for the wooden mailbox posts.  It is now posted on the web.
10.	Green Thumb Awards: The Green Thumb contest was conducted 25-26 July.  Very positive feedback.  

New Business: 
1.	Culvert under Holbein: The culvert for Baptist Road water drainage that goes under Holbein is filling with silt and redirecting storm water on homeowners’ property.  Tim said he would contact the county engineer’s office and find out what can be done to rectify the situation.  Tim said he would also contact Lee Walters (prior board member) who is knowledgeable on this.
2.	Annual Meeting: The board reviewed a draft briefing for the Annual Meeting of the GNHOA to be held on Sep 22, 2015.

Adjournment: The meeting was adjourned at 8:22 pm.