GNHOA BOARD MEETING MINUTES
July 8, 2015

Board Members Present: Tim Marburger, Gary Rusnak, Bob Swedenburg, Bill Fillion, Tina Dudley, Bill Goettlicher, and Juan Rivera.

Bob Members Excused: Mike Whetstone, Dave Frye, Carroll Clabaugh and Joy Garscadden.

Meeting Location: Westcott Fire Department Meeting Room.  The meeting was called to order at 7:02 pm by President Tim Marburger.  A quorum was present.

Minutes: The minutes for the May 6, 2015 meeting were reviewed and approved unanimously with two minor corrections.  There was no Board meeting held in June 2015 due to lack of a quorum.

Treasurer’s Report: The treasurer presented both Jun and Jul reports:
	June Report Checking Account balance: $26,287.86
	June Report Savings Account balance: $51,514.80
July Report Checking Account balance: $17,042.61
	July Report Savings Account balance: $51,514.80

Account #4027:  The treasurer reported that there has been no response to the lawyers demand for payment letter sent in Mar 15.  A motion was made by the Treasurer to authorize the lawyer to file an assessment lien foreclosure action, but send one more demand for payment letter and include either a copy of the minutes or a draft of the formal complaint to be filed with the District Court, seeking payment of the current lien balance.  The Board voted unanimously to approve this motion to send one more letter with a limited response time permitted.

The treasurer also updated the BOD on accounts that have been arrears more than 1 year.  
Account #4144: Payments continue to be received monthly.
Account #4049: Partial payment received.
Account #4061: Full payment received.
Account #4112: Partial payment received.
Account #8021: Full payment received.
Account #3039 was sent certified mail letter requesting payment. Homeowner did not accept the letter and it was subsequently returned to the HOA undelivered.  The Treasurer made a motion that the Board file a lien on this property for arrears assessments.  The Board voted unanimously to approve the motion to file the lien for # 3039. 
Account #4102 was sent certified mail letter requesting payment. Homeowner accepted the letter, however payment has not been received as of 8 Jul 15.  The Treasurer made a motion that the Board file a lien on this property for arrears assessments.  The Board voted unanimously to approve the motion to file the lien for # 4102
Account #4109 was sent certified mail letter requesting payment. Homeowner did not accept the letter and it was subsequently returned to the HOA undelivered.  A title company contacted HOA for a statement of arrears assessments for a pending sale of the property.   The sale did not happen and no payment of arrears has been received.  The Treasurer made a motion that the Board file a lien on this property for arrears assessments.  The Board voted unanimously to approve the motion to file the lien for # 4109

The Treasurer’s Jun 15 and Jul 15 reports was approved unanimously by the board.

ACC Reports: 
Filing 3: Some new landscaping approved, two new roofs approved, and sent over 20 letters to homeowners leaving trash cans outside and RVs parked on their property too long.
Filing 4: Approved two paint requests.
Filing 8: Approved two paint requests.
Filing 9: Nothing to report.

Old Business: 
1.	Street & Stop Signs: Gary reported that the installation of the replacement street signs is complete.  Already one sign has been stolen and replacement will be installed shortly.  Installation of new stop signs will begin shortly.
2.	Bridge: Gary reported earlier that a pre-stressed concrete 24-foot pedestrian bridge for the west side of Gleneagle Dr. would cost about $20,000.  He is still waiting for a detailed estimate.
3.	Storm Damage Repair: Gary reported that we are still on the list for Grant funding to repair the September 2013 storm damage in our common area.  A survey of the area was conducted in June, and the projects remain on the list to be funded.  The state will also contribute 12.5% leaving the burden of the HOA to only fund 12.5% of the total cost of the project.  Indications that the grant could be awarded in September 2015.   
4.	Trail Damage: Carroll and Gary provided updated information in May regarding the storm damage to a trail, a holding pond and dam below a resident’s house on Pristine Dr. The pond is indeed the responsibility of the GNHOA. Instead of having Mr. Bill Seike review the damage and develop repair options for the Board’s consideration, Gary stated that he will try to get this repair project in the Grant (above).
5.	Maintenance Road Damage: Juan reported that he has removed some willows and other overgrowth on a maintenance road in the greenbelt near the south portion of Copperfield Dr.  Additional work to be done in this area will be accomplished after the storm damage grants are implemented.

New Business: 
1.	Retaining Wall Repair: Gary reported that the retaining wall on the Jessie Dr. entrance to the concrete path is in need of repair.  Bid to repair is $900 – straighten.  The Board requested Gary to get a bid for a permanent fix to this wall.
2.	New Trails In our Common Area: Discussion took place about the possibility concerning the requests to maintain man made trials in our common areas  or upgrade them to “social” trails with GNHOA-funding and continued maintenance for the residents.  The GNHOA has not budgeted for this improvement or included maintenance of these in our annual budget.  It was agreed that this would be a great topic of discussion for the Annual Meeting and an item if interest would be included in the upcoming newsletter.
3.	Mailbox Post Design Availability: Bob asked about putting the design specifications for individual mailbox posts on the website for residents to download when needing a replacement post.  The posts are standardized in filings 3 and 4.  Bill Goettlicher and Bill Fillion would search for the design specs in the covenants and send to Gary for website posting.
4.	Green Thumb Awards: The Green Thumb contest would be conducted 25-26 July.

Adjournment: The meeting was adjourned at 8:11 pm.