GNHOA BOARD MEETING MINUTES

MARCH 6, 2014

Board Members Present: Carroll Clabaugh, Tina Dudley, Bill Fillion, Michael McMahon, Tim Marburger, Juan Rivera, Gary Rusnak.

Board Members Excused:  Bill Goettlicher, Linda Taylor, Joy Garscadden 

Guests:  Kevin Dierdorf, David Inge, Bob Swedenburg

Meeting Location:  Antelope Trails Elementary School.  A quorum was present.

Prior to the beginning of the formal meeting at 7:45 PM, an informal dialogue regarding the Gleneagle Golf Course was held beginning at 7PM.  
1	Kevin Dierdorf (President of the Gleneagle Civic Association) presented the status as of this date.  
2	Carroll presented three emails:  (1) From Rod Kuharich, a Gleneagle resident with considerable water management experience, to Kip Petersen, Donala Water and Sanitation District General Manager.  (2) The response from Kip Peterson. (3) To Miles Scully (Gleneagle Golf Course owner) from four concerned residents asking what his plans were and if he was willing to meet with this group of Gleneagle residents.
2	 A discussion ensued in which various ideas of what could be done with the approximately 135 acres of the golf course.  The group was in agreement that a focal point was needed.  Kevin mentioned that the GCA was not chartered for this purpose but felt that NEPCO (Northern El Paso County Master HOA) (a coalition of El Paso County HOAs) could serve as focal point.  Through NEPCO the communities could garner support with the county commissioners to involve the county.  
3	Tim volunteered to represent the GNHOA and be the initial point of contact for information to pass through.   Any formal positions of GNHOA would be approved by the GNHOA BOD.

Minutes:  The formal meeting began at 7:45PM.  A reading of the previous minutes was waved since they were not available.

Treasurer’s Report:  Gary presented reports for November 2013, December 2013, January 2014 and February 2014.  He summarized each months transactions and provided an update of the six major delinquent accounts.   The HOA had received notice  that account (4146) has entered back into foreclosure proceedings.  Our attorney has advised the BOD of possible legal actions the GNHOA could take related to accounts where liens have not been settled.  February ending balances:  Checking:  $55,573.25 and savings $62,555.68.  All four treasurer reports were approved.

ACC Reports:  No issues were reported.

Old Business:  
1.	Drainage Repair.  Gary summarized the proposal received for the drainage repairs relating to the damage cause by the Sept 13 rain storm.  The County has been assisting the HOA in seeking grant funding for some of the damage repair.  He was notified by the county that our project is approved within an overall county storm damage grant.  The grant would  reimburse the HOA 75% of the repair cost and the GNHOA would fund the remaining 25%. Our project is behind other county emergency projects and it is anticipated that authorization to start will not be given until late spring.  The Board endorsed to method of offsetting the GNHOA repair cost with the Grant funding, understanding that repairs may be delayed.
2.	Street signage.  County has informed the HOA of new signage size and reflection requirements for our street signs.  The county has proposed to update all our signage in the near future.  Since our community uses wood post and backing for the signs, the HOA would have to fund the update of the backing.  He will look to obtain a contractor to install the signs once the county provided them to the HOA.
3.	Shred-a-day project.  This will be held on April 12 from 10 to 12 noon.  It will be done similar to last year in the school parking lot.  Volunteers were requested  to assist in this effort.  
4.	Homeowner Fire Mitigation Project.  Bill Fillion (filing 3) discussed a recent homeowner plan for fire mitigation plan in which the homeowner inquired about the GNHOA common area fire mitigation adjacent to their property.  The BOD requested to see a plan of the common area fire mitigation proposed before any authorization would be granted to the homeowner to conduct fire mitigation in the common area.       

New Business:  Tina requested if we can assist another local HOA who wants to develop a website for their HOA use.  Gary will provide her the point of contact of our HOA web site maintainer.

The meeting was adjourned at 8:50PM.