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Gleneagle North Homeowners Association
Annual General Membership Meeting Minutes
September 22, 2015

The annual meeting of the Gleneagle North Homeowner’s Association (GNHOA) was called to order by President Tim Marburger at 7:03 pm.  The number of homeowner signatures documented in the signup sheets was 42 in attendance which included homeowners, spouses and 8 board members.  In addition, 7 Boy Scouts from Troop 93 attended to observe citizenship and civics in action.  The number of proxy votes submitted was 63.  Members of the Board who were present included Tim Marburger, Gary Rusnak, Tina Dudley, Bob Swedenburg, Juan Rivera, Carroll Clabaugh, Bill Fillion, and Bill Goettlicher.    Tim Marburger thanked everyone for coming to the meeting and introduced the Board members who were present.  He mentioned that Mike Whetstone, Filing 3 ACC, has moved after serving on the Board for many years in support to our GNHOA community.

Meeting Minutes from last year’s Annual Meeting:  Tim Marburger presented an overview of the meeting agenda and asked for a motion to waive the reading of last year’s 24 Sep 2014 annual meeting minutes since a printed copy was available at the sign-in table.  A motion from the floor was made, seconded and approved to waive the reading of the meeting minutes. A motion from the floor was made, seconded and approved to approve the minutes as written.

Treasurer’s Report:   Gary Rusnak, Treasurer, presented the Treasurer’s report for the year ending 31 August 2015.  The report included information on our revenues and operating expenses, the trash collection and recycle program, community improvement expenses, status of the GNHOA’s various accounts and budget reserves, total budgeted and actual expenses from 1 Sep 2014 to 31 Aug 2015, and the board-approved budget for 1 Sep 2015 through 31 Aug 2016.

Past Years’ Objectives/Activities:

Tim Marburger and Gary Rusnak presented and discussed the past year’s objectives and activities:
•	Community Improvement 
•	Researched various ideas – evaluating pros/cons
•	Applied for Sep 13 Storm Damage Repair
•	Gleneagle Sidewalk Implementation
•	Ongoing collection of delinquent assessments	
•	Quarterly publication of GNHOA newsletter
•	Conduct annual “Golden Light String” Awards and “Green Thumb” Awards 
•	Continual upgrading of common area maintenance
•	Continued noxious weed spraying of common areas
•	Jakes Lake upkeep
•	Baptist Road and Gleneagle Dr. upkeep
•	Clean up of damage from Spring 2015 rains
•	Ongoing liaison with legal counsel, insurance agent, elementary school, El Paso County, other HOAs, NEPCO  and Gleneagle Coalition for Open Space (GlenCo)
•	Seek grant funds when and where possible for community improvement (on-going)
•	Conduct annual community unity activity – Holiday Hay Ride, Shred-It Day
•	Conduct Spring Cleanup	
•	Monitor mosquito control with county
•	Continual maintenance of www.GNHOA.com website
•	Continual compliance with Colorado HOA Laws
•	Graffiti cleanup (as needed)
•	Continual enhancement of BOD operation by refining written procedures
•	Continue GNHOA Alerts (email notification of suspicious activity) – 234 homeowners enrolled
It was moved, seconded and approved to affirm and approve the actions of the BOD for last year.  President Marburger expressed the importance and appreciation for the input from the residents to improve our community.
Elections:
The following Board of Director positions are up for election:
At-Large Directors (3 year term):
•	Tim Marburger holds an At-Large Director position which expires in 2015.  Tim stated that he is stepping down and will not seek re-election.  No one was nominated for this position so it is now vacant.
•	David Frye holds an At-Large Director position which expires in 2015.  David was nominated to fill the position for another three years, he accepted the nomination, and was re-elected.
•	A third At-Large Director position vacant which expired in 2014.  No one was nominated for this position.

Tim stated that if anyone in attendance becomes interested in serving on the GNHOA Board, to contact any board member or attend a monthly meeting.
Community Improvement Update
Projects Evaluated or Completed:
•	Upgrade Culvert Crossing –Jessie and Steinbeck
•	Baptist Road Fence
•	Replace Chain Link Fence on Gleneagle Dr.
•	Install Pet Waste Bag Dispensers
•	Manage Jakes Lake Algae 
•	Jessie and Gleneagle Corner
•	Jakes Lake Water Feature
•	Common Area Fire Mitigation
•	Improve Goat Trails
New Projects:
•	Lower greenbelt walking trails (construct and maintain)
Special Topics for Discussion:
•	Construction of lower greenbelt walking trails
o	Bermuda Dunes & Wuthering Heights to lower Jesse Dr
o	Gleneagle Sidewalk to Culvert Crossing
o	Lower Greenbelt Pond to Steinbeck & Wuthering Heights
•	Initial construction cost
•	Annual maintenance cost
Members attending generally liked the idea of more trails in the GNHOA area, but asked the BOD to look into what the options and costs would be to implement additional trails.
2015-2016 On-Going and Future Activities and Objectives
•	Community Improvement Projects Implementation
•	Revise Bylaws as needed
•	Continued maintenance of common areas
•	Maintain and upgrade web site
•	Review Colorado law applicability
•	Continue GNHOA alerts
•	Enhancement of BOD Operations by refining written procedures
•	Continue ongoing successful programs:
o	Quarterly newsletter, awards programs, mosquito monitoring, Spring Clean Up, Shred-It Day, Holiday Hay ride
•	Xeriscape vs Zeroscape

Topics from the Floor for Discussion:
•	Status of Gleneagle Golf Course which has closed
o	Tim stated that the Gleneagle Golf Course has been sold and the new owner will submit plans for 41 new houses to be built on the land.  No new roads will be built.
•	Parking on Streets
o	In response to a concern over too much parking on our streets overnight in the Filing 4 area, Tim provided the County Sheriff’s dispatch (non-emergency) number which is 390-5555 to report unsafe parking conditions.
•	Letter to Renters
o	It was suggested covenant violations of homes being rented, notice should be sent to the renter.  Currently, GNHOA newsletters are sent to renters as well out of town property owners.  Covenant violations of renters are the responsibility of the homeowners.  A newsletter article will again stress this point.  
•	Tim Marburger  recognized
o	The homeowners in attendance,  recognized President, Tim Marburger, for his time and service to the community during his years on the board, with a round of applause.

Meeting Adjourned:
In closing, President Marburger again expressed appreciation for those attending and asked that they tell their neighbors that the Board is here to help and would be grateful for any activity on their part toward improving the community.  The Board is always open to suggestions, criticism and questions.  The meeting was adjourned at 8:15 pm.